Business relocation to a new location is an exciting as well as a significant undertaking. It entails scrupulous planning, preparation and organization. For a first time business relocation it might seem even more challenging to navigate the entire process. It involves several hassles such as informing employees, fixing moving dates, budgeting, month long preparation and organization and so on. So, early planning and preparation is crucial to accomplish a smooth and successful relocation. The following section of the article discusses the necessary steps to be followed to execute a hassle free transition.
Steps to for a Seamless Relocation
Business relocation is much more complex and time consuming than solo relocation. The following steps would enable you to simplify your office move.
Plan Early
As it has been discussed, business relocation is a complicated process and can't be planned overnight. It can take several months or even a year to plan and organize your move. Moreover, the moving process itself takes up several days since the items to be moved are huge , requiring part by part dispatching. On the other hand, you need to determine the specific dates and time frames of your move and schedule accordingly. Additionally, budgeting is an important part. You would obviously require hiring a professional moving company to transport all your office belongings to your new locations.
Discuss With Your Employees
Your employees must be cognizant about the new planning. You must inform them about the decision from the beginning and keep them updated on the following development or progress. For instance, provide them with key information like the new address, new phone and fax number, new building rules and packing time schedule and arrangement.
It is recommended that you organize meetings from time to time to explain to them about your plans and how the move is progressing. Additionally, you must also offer them a tour to the new office to familiarize them with the new office space. However, you must also encourage them to put in their opinion and suggestions to provide them a comfortable new office space.
Hire a Project Manager
Office relocation is not an easy task to be accomplished by a single person. It is recommended that you hire a professional project manager who possesses multi-tasking abilities, excellent organizational skills, budget management skills, and effective communication skills. Generally, professional project managers have specialized experience and knowledge regarding corporate moving. Leveraging their skills would prove extremely beneficial for a budding business owner.
Hire a Professional Moving Company
Hiring a professional movers and packers agency is extremely important. Make sure you research thoroughly about reliable and authentic moving companies near you from online. Professional moving companies have skilled movers who process the skill to help you with the entire moving process from packing to unpacking and arrangement in the new office.
They are also equipped with high quality packing materials and techniques ensuring a safe transportation of your office belongings. Additionally, they also help you schedule your move depending on interstate, intrastate or international move. It is recommended that you obtain a quote early to avoid last minute inconveniences.
Inform Key Partners about New Address
Since all your business transactions take place through the existing address it is crucial to inform key partners about your new address before moving out to avoid miscommunications. From suppliers to customers you must inform everybody about the address. Additionally, don't forget to update your website, social media sites, business card, letterhead.
Endnote
Corporate moving may be daunting at first but following the above steps you can substantially simplify your move. Make sure you hire an authentic moving agency and project manager to ensure reliable service. You might be wary about the cost implication of hiring external agencies but the security and the convenience of hiring external agencies makes it cost-effective in the long run.
